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Terms of Agreement between the Entity Requesting Festival Space and the Hawaii LGBT Legacy Foundation
(please read and ackowledge below)
Date of Event:
October 21, 2017
Waikiki Shell - Diamond Head Greens Area
There are several booth space options. Please read each option before committing:
Bring Your Own Tent, Table And Chairs:
Use Of Space In A Community Tent (Provided By Us: 10’x10’ Tent, 6’ Table And 2 Chairs):
Limited to a 10 ft. X 10 ft tent. An entity may supply their own tent, tables and chairs or rent the items from the festival for an additional fee as specified below. For spaces larger than 10 ft. X 10 ft. The entity will need to purchase multiple spaces for their oversized booth.
Signs & Banners:
The sum of all signs and banners cannot exceed 18 square feet per entity booth and must be in good taste. Signs and banners exceeding the size requirements or determined to be in bad taste as determined by the Hawaii LGBT Legacy Foundation or Enterprise Services officers must be removed upon notification.
Booth setup – set-up can begin on October 21, 2017 at 7:00 am. All equipment and heavy items must be moved into the assigned entity area by 10:30 am. Vehicle access to the Waikiki Shell – Diamond Head Greens Area will be closed down at 10:45 am and access will be restored until 6:00 pm.
Booths should be set up by 11:00 am, clean-up/booth breakdown must be conducted after 6:00 pm and completed by 7:00 pm.
Failure to remove trash will result in a $150.00 fee.
Entity may not sell or give away any beverages (water, sodas, juice or other). If you want to have food and beverages for personal consumption you must have them in your booth prior to 10:45am. Outside food and beverages will not be allowed in the festival after that time
The entity shall indemnify, defend, and forever hold the Hawaii LGBT Legacy Foundation and their volunteers, as well as their sponsors harmless from and against all claims, and actions for personal injury, death, property damage or other legal damage/claims which may be sustained by any and all entities as a result of and in conjunction with other entities involved in the above referenced activity, together with any loss, cost, expense including and without limitations, court costs, and attorney fees which the Hawaii LGBT Legacy Foundation may sustain as a result of the event, including limitations, claims by the entity’s own worker employees or other parties against the aforementioned organizations.
By entering my full name and date below, I have read and will abide by all terms listed above.
Festival Space (Booth) Application
Only complete applications will be considered. All entity space applications are subject to the approval of The Hawaii LGBT Legacy Foundation.
Bring Your Own Tent, Table And Chairs
September 1 -
Community Tent ( 10’x10’ Tent, 6’ Table And 2 Chairs)
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